We live in a fast-paced environment where project turnover moves at the most efficient speed possible. Efficiency means better productivity and output. However, it's not just all about multi-tasking and meeting deadlines.
When it comes to streamlining workflow, NerdCloud is the best partner. But like any platform, it performs best when workflow efficiency is properly implemented. In this blog post, we will tackle the four best practices to help improve your output without the burnout of multi-tasking.
It's undeniable that efficient workflow is the 'grease' to keep the organization running as smoothly as possible. It ensures your tasks are completed, and everyone is working towards the same goal without feeling overwhelmed.
First, you have to identify which tasks require automation and what requires manual intervention. Likely, some work is better manually since it requires accurate assessment. Teams will be working more efficiently when automated tasks are identified and handled by reliable platforms like NerdCloud.
Second, identify the person responsible for each job. Each member needs to focus on one particular task to avoid overlapping. It is a crucial element you need to implement to get results faster. Having a point person for each job will make it easier to address tasks-specific issues and come up with solutions more easily during sprint evaluations.
The first thing to establish is to streamline communication with your team. Keep track of all your tasks on one platform. For example, you can use project management tools such as Asana and Trello to help you with this. From here, you can track and see each team member's progress. It also keeps your team from missing deadlines and is devoid of overlapping tasks and confusion.
It also provides the team leader with a clearer picture of the team's performance or velocity. While the goal might look like creating a clean report at the end of the week, it also gives you a snapshot of your team's ability to finish tasks at a given duration. For instance, each member who is behind in the project should also reflect here.
Streamlining communication will also help you calibrate your team's ability to execute tasks and not overshoot deadlines in the future. Since the platform also reflects unforeseen circumstances like sick leaves or bugs, you will create realistic projections and prevent burnout for your team, particularly those that belong in the software development.
You'd want to minimize the amount of 'noise' coming into your team's inbox. Sending messages directly to the point person will keep the workflow free-flowing and remove unnecessary notifications.
Infuse concrete user stories when doing weekly sprint meetings. It will help the team keep track of the project's progress and see which tasks require further attention.
Again, keeping everyone on the same page is the goal to avoid confusion along the way. Write tasks according to completed, delayed, or added so your team knows which tasks to focus on in the coming weeks.
Take time to review the task board for at least five minutes. An overview of the tasks will help team leaders decide on roadblocks and progress for each week. It also ensures everyone is notified of what needs to be done and when it needs to be finished.
Keeping task lists updated at weekly sprint meetings will keep everyone from being overwhelmed with too many tasks. During your meetings, team leaders can check assignments that are behind schedule and find a solution to get over this roadblock. It will also help everyone reassess how they are doing things and what needs improvement.
From here, your team can create realistic deadlines for each sprint. A clear goal will make it easier for everyone to focus and avoid getting sidetracked.
If your team members are constantly missing deadlines, it could be because the timeline is too ambitious. It is better to discuss with the team and recalibrate timelines so everyone achieves their goals without sacrificing the quality of the output.
Leveraging efficient services like NerdCloud will help your team's productivity. For this to happen, you'll need to designate a responsible person to delegate tasks to NerdCloud, so you won't miss deadlines and everyone is working on the assigned tasks.
When your team can focus on tasks they're good at, NerdCloud frees them from technical tasks requiring comprehensive domain knowledge and other repetitive processes. It also helps them concentrate on assignments to help scale team productivity and work on new ones seamlessly.
If you need help with your project and don't want to hire an expensive coder, NerdCloud is the partner you need. We can enhance the capacity of any team without overburdening them so that they can deliver more work in less time while still focusing solely on their core responsibilities. You also have access to developers with at least five years of experience, making it easy to deliver professional results no matter the type of tasks that need to be completed.
Following these best practices can create better workflow processes and streamline work more clearly and efficiently. These four best practices will help you avoid common pitfalls and keep your team on track.
Always keep the communication clear and on point, delegate tasks according to your team member's strengths, and create realistic goals to help your team succeed and no tasks go unassigned.